I. Call to Order: Meeting at CV Clubhouse called to
order at 6:37 PM
II. Establish Quorum of Board: All members
present.
III. Open Forum:
- Trey
opens by saying he believes this Board of Directors to be a Board of
integrity, if he did not believe that to be true it “would not be worth
serving on”
Michele Medlin
presents
- CV
owns 3.76 acres of land between Battlewood
drive and Templeton Gap. Currently Fontaine is responsible for
maintenance of a small portion of that property since it is common area
- Homeowner
that had been allowing Fontaine access built a fence and next door
neighbor does not want landscaping company using her yard as access
- Sara
Houstis 1800 Keokuk Ct says Fontaine has been
using her property to access
- Board
needed to find an alternative entry point that did not cause private
homeowners land to be used; discovered strip of property between
Ironsides court and Templeton Gap that the tax map showed was owned by ToA. Strip was suggested as alternate entry as well
as possible location of foot path to access CV owned property
- John
Brown from the ToA joined adjacent homeowner’s
and grounds committee at round table discussion. Adjacent homeowners
opposed to path on the property
Karen Randle (Ironsides lane) presents
- Her
family has lived and been active in CV for 12 years
- Her
husband, David maintains the website, and she was instrumental in
development of
the rec lot
- She
was hearing the “need for the facts” from her neighbors as time kept
elapsing
leaving room for
speculation.
- She
decided to go on a fact- finding mission
- See
attached record entitled “board of directors meeting-Jan 28, 2008”
- Summary:
Mr. Radford says the area is a drainage area then designated as OPEN
SPACE that he would/could not recommend any
development of and any HOA
disputes
previously brought before the council have been dismissed by Mayor Weatherly
as the Town Council is not an arbitrator
Maria Johnson (2411 Castleburg
Drive) states the area has no designation in a search Karen Randle and Trey O’Quinn agree that Bruce told them both that a trail
created
simply by walking
the area is possible as it is public property
Sue Carr (2012 Battlewood)
questions why Fontaine is using private property to access
common property. Michele explains
there is currently no other way in and the homeowners adjacent to the portion
being maintained petitioned it be taken
care of by the HOA
Amy Iori (2002 Ironsides Lane) WHAT NOW?
Bill Ferrell (2010 Battlewood) verifies that the Grounds committee is a
budgeted committee , and
suggests that the issue should be
in the committee’s hands
Joe DiBari (2416 Castleburg) “what is the issue?”
Trey recounts
No access
to common property in need of maintenance
ToA property can provide an access point as well as access
to other 3.76 acres of CV
Property
Does the
community want access?
David Randle suggests using Board’s option to trade land as
a possible way to gain an access
Point
Bill Iori (2002 Ironsides)
presents a letter from Charter development verifying that he was told
That the
90’ feet of land behind his home was to remain a buffer never to be developed.
He, as well
as other owners on this strip, paid a premium for just that reason
Michele Medlin in researching land lock law today,
discovered the parcel of property believed to
Be owned by the ToA
(deeded 1996), was also deeded to the CVHOA in 1998 when the lots
on Templeton Gap were developed.
See attached maps and deeds
Maria Johnson suggests by taking a vote as to whether there
is enough interest to move the issue
to
the Grounds committee
Joe DiBari seconds and that
Grounds research to determine who owns the property
Bill Ferrell wants to know if the board will fund legal
expenses to do search
David Randle may not be a money issue for CV if ToA does the
search
Margo Bills (1813 Keokuk) “Board needs to own search”
Trey moves that the Grounds committee take over all that is
path and pond, bridge, markings and to
Research deed issue
Michele seconds, all in favor, motion passes unanimously
Maria Johnson –what action will the board take to make sure
the community knows that the
common areas in the community are
open to use by all CV residents, particularly the pond
on Castleburg
suggested solutions, replace sign that states for use by CV residents only
instead
of No Trespassing. Newsletter, website and to
set a Grounds committee meeting up soon
IV. Approval of Minutes. David moves to strike fifth
bullet under pools, Trey seconds motion passes.
Date needs to be added
V. Treasurers Report: 2
CD’s maturing.
- Rates
are low.
- Trey
asks about money market vs. CD. Trey, Connie and Beth will investigate
- Connie
motions to roll them back over into 8 mos CDs,
Laura seconds all in favor, motion
passes unanimously
VI. Committee reports
ARB
quiet 2 months, 2 requests 1 for next
month
Pool :Pool Professionals will be handling the pool contract
o
Need
confirmation of no charge for second attendant during swim meets
o
Laura suggests
requiring homeowners to acknowledge/be held accountable for pool rules by
o
Signature prior
to key activation for pool access
- Suggests
approaching pool committee about a punch card for guests David questions
ability of guest to enter without a resident
Grounds: David
has been communicating with the State and the ToA
concerning drainage issues
Apex investigation says pipes
under Old Jenks “substandard” State says they are fine
- Pipes
under Castleburg appropriately sized
- Possible
obstruction past Old Jenks causing the back up
- Some
have made group efforts to remove debris from creek, encourage neighbors
not
- To
put things in/by the creek
- New
contact name may provide some action
Social: Not represented
Clubhouse: Painting is complete
o
New carpet on
the way
o
Still hoping to
put in some additional “updates”
o
Wall for CV Crocodiles
in second room
o
Garbage issue
resolved, 2 HO’s already responded
o
David moves to
free $101.00 from repairs and maintenance to carpet fund. Laura seconds
o
Motion passes
unanimously
Communications: Newsletter going out this week
- Committee
reports need to be to MaryAnn in next 2 days if they want to be included
- Information
on financials on website
Welcoming: not represented
Nominating: no
report
VII. Management Company’s Report: Management has been
talking to Apex police Dept. about
sitting in Driveways to catch speeders. Police
do not like that suggestion.
- Letters
are continuing to be sent to those parking on the street
- Close
call accident at Castleburg/Castleburg
intersection due to cars blocking sight
- Replacement
basketball goals priced. $5500-$1800. Competitive Edge has $499
Lifetime Sports assembly w/15
year warranty
VIII. Old Business : Handled earlier in evening with
other discussions
IX. New Business: Trey suggests with
current volume of activity to avoid “marathon meetings” we
go to a once a
month schedule.
- David
questions ability to do this in Beth’s absence
- Trey
motions to meet the 4th Monday of the month each month, Michele
seconds motion passes
- Unanimously.
- Next
meeting scheduled for February 25,2008
- Anonymous
calls coming in to Beth.
- Michele
contends if they are unwilling to leave a name Beth should politely tell
them she cannot consider their complaint
- Trey
feels without a name there is no way to validate concerns or ensure they
are being addressed
- Sue
Carr mentions anonymous e-mails she received with inaccurate information
- Laura
and David express that Beth can filter any necessary information to the
Board, without
- Identification
of caller with no promise of solution without a name
- Dana
Pilkington (2006 Castelburg
Drive) suggests a letter to Homeowners about blind spot at Castleburg/Castleburg intersection
- Sue
Carr works for a company that does pavement marking and she will inquire
about rumble strips and other solutions
- Trey
motions to replace sign at Castleburg Pond, Michele
seconds motion carries unanimously
9:20 PM Board moves to executive session
X. Adjournment 9:37 PM