Call to Order

Meeting at CV Clubhouse called to order at 7:05 PM

Introductions:

· All current board members introduced themselves. Tim Ruff, member at large, ends his term this evening.

Establish Quorum

The 40 proxies in addition to the homeowners present constitute quorum. (Minimum of 33 must be represented.)

Approval of Minutes

Hugh Cameron (2003 Templeton Gap) motions to approve 2005 annual meeting minutes; seconded by John Hamilton (4003 Battery Bee) minutes approved as written.

President’s Report

No outstanding expenses
Yard maintenance has been an issue for concern over course of year
Vandalism a growing concern. Several incidents this year: graffiti at the playground, sign destruction, spray paint on the path, firecracker set off in clubhouse, firecrackers thrown on homeowner’s decks
Reminder to feel free to contact the Apex Police Department with any suspicious activity.

Treasurer’s Report

No increase in dues
Reserve account at $72,000.00
$12,500.00 in Money Market
$5,800.00 cash reserve
August showed use of 60-69% of projected budget, right on target
Clubhouse improvement on 2007 budget for carpet and painting
Approximately 3% increase in budget for utilities
Both grounds contract and pool contract increase
Grounds committee has $1750.00 in special projects budget
Increase in income; interest on accounts, rental fees,

Committee reports

ARB

· Margo Bills committee chair

Meetings held first Wednesday of the month
In submitting requests:

Follow guidelines in book or on website and submit 1 minimum 1 week prior to meeting
Plot plan needs to be included (survey not necessary)
Homeowners welcome to come to meetings to explain requests but do NOT expect an answer at meeting. Formal approval or denial will come by mail.
Signatures of neighbors required

37 requests for change/improvement in 2006

Designed and published guidelines for yard maintenance in Spring 2006
Concerns about things done without approval
If you have issues about a neighbor call R.S.Fincher not the ARB
Thank you to current members

Pool

Christine Hanson committee co-chair
Managed an opening party as well as a closing party this season
New chairs were purchased
Support of newly formed swim team
Gate will be repaired during fall/winter closure
One issue of glass breakage resulting in closure and draining of pool
Homeowner raised question of value in leaving pool open as late as end of September

Social

John Hamilton committee chair
Fall Festival a big success, as well as Halloween Parade.
Big plans and ideas for next year with new members in place

Grounds

Michael Kennedy committee chair.
Birdhouses were put up along greenway and by gazebo
Irrigation repairs made
Drainage system installed by playground
Stake, probably left over from fall festival is still in ground in front of clubhouse and needs to be removed
Things that have not been accomplished this year

Pond improvement
A new chair or co-chair found

Clubhouse

· Dawn Bradley committee chair.(took over in March)

· Interior paint in need of updating

· Carpet needs to be replaced. 10 years old

· Averaging 3 rentals a month

· Rental rates were increased from $50.00 to $75.00 for a half-day rental and $100.00 for a full-

day rental.

· Increase has not adversely affected the number of rentals

· A checklist for returning clubhouse to original state was compiled to make it easier for renters

· Rules were updated and clarifications made where necessary

Communications

David Randle (website manger) and MaryAnn Gunshefski (newsletter publisher) only members
Looking into advertising on website
Switching to more powerful SPAM protection
Would like to have a more powerful server but does not seem worth the cost for limited use
Adding new pages for new clubs like

Forums
The wine club
Neighborhood watch page
Public page viewable by anyone looking at our neighborhood

· Newsletter published quarterly

· Any submissions send to Mary Ann

· New neighborhood directory in progress

Nominating

Approved special election guidelines

Vacancy within 3 months of election person with next highest number of votes will be offered position
More than 3 months from election a special election will be held with time allotted for candidate submission and voting

Nominees

Thanks given to Tim Ruff, whose term is over, for his years of service to Charleston village as a member of the board.

John Dailey of 3011 Cumberland Gap

Board members should do what is best for the community. They should follow and enforce the bylaws and guidelines of the community. He served on a homeowner’s board in the past and is wants to be involved in the Charleston Village community.

Trey O’Quinn of 1809 Keokuk Ct.

Forgive his suit, just came from work. He is running because he believes it is important for the board to manage the homeowner’s money responsibly and feels his position in the State Budget Office managing money for state universities aids him in being bale to do that. The main reason he is running his home in this community is his first house and he is proud of being a member of this neighborhood and wants to be involved. Has already served on the ARB.

A homeowner questions whether or not she is able to “question the candidates”. They agree it is okay. She would like to know how each of them feel about the “new rules” in particular the architectural guidelines?

Responses

Trey O’Quinn

“Which ones?” he feels some things, like 6” grass area a bit meticulous but overall agrees with the need for a standard to be stated

John Dailey

All rules are not going to satisfy everyone. Feels the information as to why the rules were implemented needs to be shared.

Collection of ballots and proxies

Open Forum

Jennifer Dexter reminds all present of the rules of open forum

State your name and address
Only community business NOT personal
Not the time for complaints feel free to voice those to R.S.Fincher

Hugh Cameron (2300 Templeton Gap) questions if we are adequately insured against the vandalism?

Yes

Nicole Rideout ( 2008 Ironsides Court) swim team update

Beginning fundraising. Poinsettias for sale
95 kids already signed up (question of is there a maximum number allowed, Nicole does not know but does know some teams are as large as 150 members)
Name, Charleston Village Crocodiles an artist is working on a logo
Someone has already volunteered to be TSA representative
2 people have stepped up to serve as coaches
Ages 4-18 included. Everyone will swim

Georgia Martin ( ) Asks how the number of people to establish a quorum was derived?

· 10% of homes represented establishes a quorum according to bylaws. Approximately 330 homes 33 homes represented constitutes a quorum.

MaryAnn Gunshefski (1912 Castleburg drive) What are the special projects under Grounds Committee?

· Fence covering on Holt Road needs improvement. Pond beautification. Need for ponds to be self- sustaining. Reevaluation needed.

Election Results

· Close vote, Trey O’Quinn will serve as newest Board member

Adjournment

· Jennifer Dexter adjourns at 8:02 PM

The Charleston Village Homeowners Association

Thursday, November 2,2006