Officers Present: Donna Mullis, Dawn Stokes, Joe Dibari,
Officers Absent: none
Manager
Present: Ron and Sheri
Fincher, R.S. Fincher representatives
Homeowners Present: 24
homes represented in person
Present by Proxy: 24 proxies
recorded
I.
Call to Order:
Donna Mullis, President, called the
annual meeting to order at
II.
Introductions:
All current Board members introduced themselves. This is the last year of the terms for Dawn
Stokes and Joe Dibari.
III.
Quorum Established:
A
minimum of 33 homeowners must be in attendance in person and/or by proxy. XX homes were represented at the
meeting. (See breakdown above)
IV.
Approval of 2004 Annual Meeting Minutes:
Thomas
Vault motioned to approve the 2004 annual meeting minutes; seconded by Bradley
Bone. The minutes were approved as
written.
V.
Treasurer Report:
Presented by Dawn Stokes
·
No fee increase
this year.
·
Approximately
$46k in reserves
·
5800 capital
improvements
·
Approximately
$10k under budget for the year due to the committees not using their full
budget. Below is a list of budgeted
items that were not used.
·
Approximately
$19k in funds was transferred to Reserves.
·
Approximately
$17K of Reserve funds were used:
·
Shade Structure
came from Capital Improvements.
·
Major expenses
for this coming year are replacing clubhouse carpet and gazebo repair.
·
Expect approximately
$15.6K put into Reserves over the next year.
·
Question from
the floor; “Why has the Grounds contract increased by $6k?”,
Reflects Fontaine contract increase.
·
Budgeted dollars
for 2006 remain essentially the same due to Grounds Special projects being
reduced and put into reserves.
·
Allocated funds
for electricity reflect 5.6% electricity cost increase.
·
Gas heating
increased 48%.
·
Pool contract
increased due to better coverage by increasing attendant hours.
·
Social Committee
budgeted funds increased due to increased costs to hold events.
·
Board
Discretionary reduced by removing bulletin board from budget.
·
Trey O’Quinn;
“Question regarding budget flexibility, if Grounds head came forward, can
budgeted dollars be moved to support projects?”; yes,
the request is required to go before the Board of Directors for approval.
VI.
Committee Reports:
A request for committee members was put before the Home
owners present.
Architectural (ARB)
·
Margo Bills is
the ARB committee head
·
54 requests were
reviewed over the past year.
·
The neighborhood
Architectural Standards was released during this past year. The document includes the submission form for
Architectural changes.
·
Primary issue
run into with submissions is the lack of a plot plan. A plot plan requires a rough sketch of house
and lot lines along with the proposed change.
·
Calls about
upkeep of a neighbor’s lawn should be directed to the property manager (R.S.
Fincher).
·
Calls have been
placed to RS Fincher regarding dog barking – these calls should be directed to
the police.
·
Question from
the floor: “how long after review of the submittal should you expect a
response”, per Margo about a week.
·
Bill Angrilla; “who polices the submission; per Margo, RS Fincher.
·
Darrin Dexter;
“Can the ARB provide subjective guidance on the lawn care, including grass
height and curb edging?”
·
Drive-throughs
are performed about every 10 days with consideration for current weather
conditions such as recent rain, dry spell, etc.
·
Thanks to the
current ARB members: Dawn Bradley, Joe Dibari, Phil Stork, Bradley Bone, and
Trey O’Quinn.
Clubhouse
·
Penny Fields is
committee head, three members
·
Requested
additional help for the committee
·
Clubhouse
committee performs walkthroughs with renters prior to and after a rental.
·
More rentals
than ever before.
·
Carpet was
recently cleaned which extended the life of the existing carpet.
·
A new vacuum and
chair rack was purchased.
·
Question from
the floor: “How many rentals?” approximately $1200 worth
Communications
·
No committee
head.
o
David Randle
spoke to the CharlestonVillage.org website.
o
Another
individual handles the newsletters
·
Minutes posted
on website, one meeting delayed
·
Another item
posted on website is tracking of developments around the neighborhood.
·
One item
available to the community is a CharlestonVillage.org email address.
o
Send a note to DavidRandle@ChalestonVillage.org
·
An email forum
is on the website to discuss
·
Michael Kennedy:
“Can we search on votes, etc. to get community input?”;
per David this can be looked into.
·
Bill Vault;
“What is the status of
Grounds
·
No committee
head.
·
Donna spoke to
items that occurred over the past year in regards to the Grounds.
o
Playground chips
added
o
Working on
controlling the ants
o
Fences extended
and repaired
o
Addition of “No
Soliciting Signs”
o
Working with
town to stop the water running across the streets
·
Direct complains
about water on the streets to John Cannon, 362-8166 or Apex.nc.org
·
Phil Stork;
“What about sink holes on streets?” referred to Apex website for repair
submissions.
·
Rich Fields; “I
have noticed marks on the street, are they working on the streets?”, unknown.
·
Patti Baker;
“Thanks for taking care of the anthills in the Recreation area.”
·
Mary Ann
Gunsheki; “What extra is Fontaine performing for the neighborhood?”, Fontaine is working on a proposal to take care of common
areas having weeds and bare spots. Also,
working on a proposal to take care of the creek bed at
·
Darrin Dexter;
“Who is responsible for the pond areas?”
Jennifer Dexter mentioned Anton Calloway was working on beefing up the
contract in these common areas. “Has this been added to the contract?” Working to understand the split out that
Anton was working on.
·
Michele Medlin;
“What about speed humps?”; Apex has evaluated and
determined
·
John Friedline;
“Currently there are 30 foot construction easements around the
neighborhood. The city can be petitioned
to remove this easement for the neighborhood instead of each homeowner
individually petitioning.”
·
Bill Angrilla; “in regards to the
Pool
·
Wanda Hanley serves as committee head
·
Items of note for this past year:
o
Shade Structure completed.
o
Shower floor repair completed.
o
Pool was painted.
o
Furniture was restrapped.
·
Thomas Vault; “Possible to get early entrance into the pool for lap
swimming?” The lap times are posted in
the newsletter and a published letter to the neighborhood.
o
Easter egg hunt.
o
Community yard
sale.
o
Halloween
parade.
o
Fall Carnival.
·
Other items are:
o
Annual Food
drive.
o
Toy drive.
·
Solicited the
membership for additional help.
Nominating Committee
·
·
Four members Connie Friedline, Jennifer Dexter, and Cassandra McMillan
·
Provided Nomination letters for the upcoming election.
VII.
Introduction
of Nominees / Nominations from the Floor:
·
The Association needed to fill three Board positions. Two
positions are three year positions and one position is backfilling Anton’s
vacated position – two year position.
·
Three nominees were provided prior to the meeting (Michele
Medlin, Connie Friedline, and Jennifer Dexter) and two nominees from the floor
(Michael Kennedy and Cassandra McMillan).
·
Mary Ann Gunsheski motioned to close nominations and Margo
Bills seconded.
VIII.
Open Forum:
·
Tim Hanley; “Can we petition the town to improve the
sidewalks?”
o
Previous input from the town is the sidewalk is the
responsibility of the homeowner.
·
Tim Hanley; “It seems there should be a sidewalk continuance
between
o
New sidewalks are driven by the town. Suggested going to the town commissioner for
their voting.
·
Michele Medlin; “Can we improve the Grounds maintenance
around the ponds?”, Connie Friedline reinforced the
comment.
o
This is an item for the Grounds Committee.
IX.
Announcement
of Election Results:
·
Jennifer Dexter, Connie Friedline, and Michele Medlin were
elected to the Board of Directors.
Jennifer Dexter and Connie Friedline will serve the three year positions
and Michele Medlin will serve the vacated two year position.
X.
Adjournment:
·
There being no further business to discuss, the meeting
adjourned at
Election
of Officers:
·
After the meeting, Board positions were voted upon/agreed by
the Board members as follows: Donna
Mullis, President; Jennifer Dexter, Vice President; Connie Friedline,
Treasurer; Michele Medlin, Secretary;
Respectfully submitted,
Vice President