Charleston Village

Special Election Guidelines

  1. Vacancies (Two types: End of Term or Mid Term)
    1. The Nominating Committee shall notify the membership of any vacancy on the Board of Directors.
    2. The Nominating Committee shall notify the membership of the date of the election at which the vacant office is scheduled to be filled.
    3. Vacancies on the Board of Directors shall be filled by special election if the vacancy occurs prior to July 1st.
    4. If a vacancy occurs on the Board of Directors within 90 days after an election, special election or the regular annual election, the person who received the second highest votes, in the most recent election, will be contacted to determine if they would like to serve on the Board of Directors.
    5. Nominations for vacancy in the Board of Directors shall be solicited by written notice to all homeowners and must be received by the Nominating Committee no later than 2 weeks after the vacancy is announced. Nominees must verify their intention to serve as nominees in writing.
  2. Special Elections
    1. A special election is any specially scheduled election, outside of the annual homeowners meeting, to fill vacancies or to approve any change in bylaws or amendments.
    2. If a special election is required, the Nominating Committee, or Acting Nominating Committee, will, within two weeks of such a vacancy, call for a special election.
    3. Nominations
      1. Nominations for board members shall be solicited in a written notice to all homeowners, to be delivered no later than two weeks after notice of a special election is announced.
      2. The letter in which nominations are solicited shall announce the closing date for acceptance of nominations (normally two weeks after the special election is announced), the rules governing nominations, and the date when ballots will be mailed to homeowners.
      3. Nominations shall be submitted in writing to the Nominating Committee, who shall ascertain that each nominee has given written permission for his/her name to appear on the ballot. The Nominating Committee, or Acting Nominating Committee, shall provide an appropriate form for submitting nominations.
    4. Notification
      1. After the closing of nominations, the Nominating Committee shall inform all homeowners of the nominees. In addition, he/she shall notify the homeowners in writing of dates, times and location of elections, to be held no later than six weeks after the special election is announced.
      2. The notice shall specify the ground rules governing statements by candidates at the general membership meeting. The notice shall also contain the names of the nominees.
  3. Voter Registration
    1. Any member in good standing shall be eligible to vote. This shall include any person who has fulfilled the requirements for membership, and who neither has withdrawn from membership nor has been expelled or suspended from membership in accordance with the Association Bylaws.
    2. The Nominating Committee shall administer a voter registration system to minimize irregularities in identification of voters.
Please Note: This document, set forth by the Nominating Committee and voted upon by the Board of Directors on January 23, 2006, are merely guidelines. They in no way represent any type of legal document. Furthermore, they can be changed at any time with a majority vote of the Board of Directors.

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