The
Board
of Directors meeting minutes
Officers present: Hugh
Cameron, Robert Schmedding, Michele Medlin, Robert Nagle
Officers absent: Laura
Linton
Others present: Beth
Harvey, Margo Bills
I. Call to order
· Meeting
at the CV clubhouse called to order at
II. Establish Quorum of Board
· 4 of 5
members present, quorum established
III. Open Forum:
· Margo
Bills offers that the lack of ground maintenance of the hill on Holt road
remains an eyesore and continues to lower property values of the homes in CV.
· Beth
continues to send letters telling the HO that they must follow CV architectural
guidelines and maintain the property to avoid fines. Historically the area
remains untouched until fines are threatened and then the tall growth is cut.
· Bob Schmedding offers that we have 2 options; continue to send
the letters and fine the HO if they do not comply, or get the HO to deed the
property to the association so that the association can maintain it. This of course
would have to be agreed upon by
· Discussion
followed over all the potential expenses, arguments and liabilities involved;
attorney’s fees, more landscape maintenance, etc.
· It is
decided that Beth will continue sending letters and draft a letter defining the
option of deeding over the property to send to each HO involved.
IV. Approval of minutes
·
Bob Schmedding moves
to approve the January minutes, Hugh Cameron seconds. Motion passes with
majority vote. March minutes unavailable, approval tabled until next meeting.
V. Treasurers report
·
Pool repairs/updates are not reflected in the
current budget sheet. Actual expenses will probably be slightly higher than the
amount budgeted.
·
Working with a surplus. Budget is fine.
VI. Committee reports
ARB:
·
2 requests for June, summer usually increases #
of requests.
·
Margo Bills will be retiring as Committee chair
and needs another member to step into the position. (No takers so far)
·
The need for more committee members will be
addressed in the next newsletter.
·
Hugh Cameron extends a heartfelt Thank-you to
Margo from the BOD as well as the community for the 13 years of service she has
given to this committee.
Welcoming committee
·
5 new closings scheduled for this month. 2 new HO’s already recorded.
Pool committee:
·
Pool is open
·
Resurfacing is complete and looks fabulous.
·
A new rope is needed; clamps and buoys are
broken. The pool company has quoted $195.00 for a replacement rope and
installation.
·
There is concern that the pool company is
“nickel and diming” CV to death. Many charges for
incidentals not expected are showing up on invoices. It is decided the pool
company is to make no further expenditures on our behalf without prior
approval.
·
Discussion is presented on who can and cannot
offer swim lessons in the CV pool. If a resident chooses to bring in an outside
instructor they must bring the instructor as a guest and they must follow all
CV pool rules. The resident must remain on the pool deck while the guest is
present.
·
HO who want to offer swim lessons may not run a
business out of the CV pool which is a private facility.
·
Anyone who provides lessons should be CPR
certified and be covered by
liability insurance.
Swim team:
·
Practice will begin on
·
First mock meet will be Friday June 5th
against Brookstone.
Grounds committee:
·
Attempting to arrange a meeting with HO that
border the Castleburg Pond to get their input on what they would like to see or
not see happen around that area.
·
Beth and MaryAnn Gunshefski
are talking with several engineers as well as the ToA
about the erosion problem associated with the run off from the pond. We will
need no approval from the ToA as long as the stream
bed remains undisturbed.
·
Beth has supplied another quote for the
retaining wall.
·
30 cubic yards of mulch has been ordered and
will be placed in the playground area when the current mulch has an opportunity
to dry out.
Social committee:
·
No report.
Clubhouse committee:
·
The garbage issue once again. The pool company
will handle the task until the pool season is over. There have been issues with
HO committing to responsibility for the free rental, then failing to follow
through. Bob Schmedding suggests securing payment
with reimbursement to HO when task completed. Beth explains we have attempted this
and one HO put a stop payment on the check.
·
Michele again suggests hiring a neighborhood
teen to do the job with discussion following over the liability involved. Bob Schmedding explains that is why we have liability insurance
and believes we should pursue this solution. He will find money to pay a
garbage hauler.
Communications committee:
·
Hugh would like to offer thanks and recognition
of the great job MaryAnn Gunshefski has done with the
newsletter.
·
The next letter is due out in August
Nominating committee
·
No report.
VII.
Management
company report
·
Garbage cans are not being stored properly out
of the line of sight from the road, nor are they being removed from the road in
a timely manner.
·
Mailboxes and posts are in a state of disrepair.
·
Grass/yards need to be maintained.
·
35 letters were sent reminding HO of these responsibilities.
·
Next meeting will be
VIII.
Old
business:
·
HO on corner of Castleburg and Castleburg are
opposed to removing the Leland cypress trees that obstruct the view. Neither
the Apex police nor the ToA can help until an
accident happens.
IX. New business:
·
Robert Nagle reports that the hedge at the sign
at the Templeton Gap and Castleburg intersection is also in need of trimming as
you can not see past it when stopped at the stop sign. Beth will report this to
landscape company.
X. Adjournment:
·
Bob Schmedding moves
to adjourn, Michele Medlin seconds, motion carries
with majority vote. Meeting adjourned at 8:10 PM (I
didn’t actually record the time is this close to correct?)